Project Administrator

We have an exciting opportunity for a Project Administrator to join our client's team on a permanent basis. In this role, you will support the UK Construction teams in Scotland by managing administrative tasks, maintaining project documentation, and facilitating clear communication between stakeholders.

This is a site-based position on a major civils project in the Highlands.


Duties & Responsibilities:

• Undertake a full range of administrative duties to ensure an efficient service is delivered to allocated team
• General Admin duties – Minutes of meetings/typing/photocopying/scanning · Screen incoming mail and emails on behalf of team and manage all appropriate correspondence
• Be fully conversant in MS Office to produce a range of spread sheets, documents and presentations, as required
• Familiarity with report collating and preparation · Assist with Inductions and all M-Site (Biometric system) requirements
• Ensure documents are uploaded to BIM & Sharepoint for Project · Undertake meeting rooms diary management
• Arrange and attend team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised
• Providing support to the efficient running of the Site office including replenishment of all site and office supplies e.g. PPE, General Welfare
• Perform ad hoc confidential project work, as required
• Maintain accurate and secure paper based/electronic filing systems, including archiving
• Maintain full confidentiality of sensitive business issues
• Ensure a relentless focus on Zero Harm · Support the delivery of UKCS’s Sustainability activities

Skills & Experience:

• Secretarial and/or administrative experience
• Highly organised and able to work on own initiative
• Strong communicator
• Excellent team working skills, and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus
• Excellent typing speed and IT Skills including Microsoft Office (Excel, Word,PowerPoint) and Sharepoint
• Previous experience in the Construction industry would be advantageous

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.