HR Specialist I

Talent Acquisition Program Manager

12-month contract

Hybrid schedule (3-days onsite)

$26/HR

North Chicago, IL

Orion Group is hiring an Talent Acquisition Program Manager

(TA Coordinator) who will be responsible for supporting the Business Technology Services (BTS) and Early Talent Team with program and recruitment support, including helping to establish a co-op program and overseeing its operations for our pharmaceutical client in North Chicago.

Additionally, this role may be asked to support talent assessment sessions, coordinate early talent manager training, coordinate intern and extern program logistics, campus recruitment, and event logistics, interview scheduling, manage candidate travel, and maintain applicant tracking system, and candidate workflow processes.

Candidates who are passionate about delivering operational excellence, are disciplined to deliver efficiency and the ultimate candidate and customer experience and can implement bold ideas with a positive attitude are encouraged to apply.

Talent Acquisition Program Manager Responsibilities:

• Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt.
• Arrange candidate domestic and international travel, accommodations, etc. Process expense reimbursements through Debit Card process prior to interview.
• Send interview evaluation forms to interview team 48 hours prior to interview.
• Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews.
• Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process.
• Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements).
• Update ATS (Taleo) candidate statuses and upload interview schedules
• Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff.
• Process pre-employment screens through completion, inclusive of background and drug screens.
• Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience.
• Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group.

• For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience.
• Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business.
• Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief sessions.

Talent Acquisition Program Manager Qualifications:

• Bachelor's degree preferred. Degree in Human Resources is preferred.
• Minimum of 1-3 years of previous experience in staffing coordination or in a HR environment.
• Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company.
• Demonstrated strong communication skills, written and oral. Excellent customer service skills, including phone etiquette, attention to detail & follow-up, communications skills
• Effectively handles multiple tasks and ability to prioritize workload.
• Proficiency in databases and ability to use MS Office products.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.