Aviation Coordinator

Our client is currently recruiting for the position of Aviation Coordinator, based in Aberdeen.

Responsibilities:
* Technical Sponsor for company aviation contracts supporting Head of Logistics during sourcing exercise(s).
* Plan helicopter logistics and offshore POB, schedule Company and 3rd party aviation resources, and administer internal and vendor/contractor allocations according to requests from relevant departments (Drilling, Assets, Projects, etc) and in line with company requirements.
* Contact vendors for planning purposes and allocate offshore technicians to platforms and satellites as efficiently and cost-effectively as possible.
* Verify scheduled crew changes and check flight allocations, make and communicate improvements and propose schedule changes, given required flight frequency and possible time scheduling, in order to ensure a cost efficient scheduling of helicopters.
* Registering flight allocation details, check and administer validity of medical and basic offshore training for vendors in line with company procedures and system requirements.
* Manage the allocation of aviation logistics costs to correct cost centres
* Raise Purchase Requisitions, and Service Entry Sheets in SAP in support of Aviation Logistics Contracts and Services;
* Participate in industry workgroups (OEUK, ASTG, ISAR, HCA, etc) and steering committee as required.
* Deliver appropriate training and functional guidance to operations groups offshore to ensure efficiency and compliance with the Company Aviation standards.
* Actively engage with wider Logistics team to ensure that knowledge sharing takes part to further enhance the Logistics process and procedures.
* Support Head of Department to implement the Company`s Aviation strategy.
* Company Vantage Admin - updating personal and certification details in Vantage.
* Participate in On-call Duty Rota for the Logistics Team to support Company Emergency Response actions as required.

Technical Assurance
* Coordination of aviation technical assurance activities for UK and NL operations. Arrangement of aviation and helideck audits offshore and follow up on all identified actions.
* Focal point for the Aviation Technical Authority and all aviation related matters.
* Management of the UK Asset`s helideck certification and arrangement of necessary monthly / annual inspections with HCA. Follow up on all actions with the offshore Assets ensuring full compliance of the company offshore helidecks.
* Focal point for the HCA inspections.
* Development and management of pilot dashboard for the MHUB asset ensuring safe helicopter operations.
* Management of HCOMS software and training of offshore HDAs and HLOs.

Performance Lead
* Provide analytical support to Logistics Team.
* Interface with contractors over administration of contract KPI's and action lists.
* Responsible for preparation of cost breakdown, allocation and analysis of logistics services (Aviation, Marine and Shorebase).
* Responsible for preparation of weekly, monthly and ad-hoc management & reporting.
* Input of Logistics requisitions into SAP ensuring appropriate level of information is included, seeking approvals and preparation of subsequent Service Entry Sheets
* Attend performance review meetings, operations/campaign planning meetings, budget meetings etc. to establish logistics requirements
* Administer Logistics contracts, developing and reviewing contract specific KPI's, reviewing supplier performance and provide feedback to Contract Owner and stakeholders to support performance reviews

Experience & Qualifications:
* Good understanding of Offshore Aviation Logistics
* Management skills for maximising the utilisation of helicopter seats and payload.
* Good understanding of appropriate legislation, best practise and guidelines.
* The job holder should demonstrate a strong focus on HSE, ethics and upholding Company values. Demonstrates enthusiasm and positivity and respects and values others.
* Good understanding of Company Supply Chain Procedures.
* Strong IT Skills and detailed knowledge/experience in a variety of MS office applications a
* Admin Training for Vantage sytem.
* Competent user of business systems, SAP, MS Office and other Logistics Systems (HCOMS).
* Strong knowledge of SAP system and RLM, IM / WM modules.
* Educated to degree level (preferred but not essential)
* Relevant experience may compensate for formal education.
* Previous experience in Aviation Logistics Coordination and Planning.
* Knowledge and understanding of UK CAA and EASA regulations.
* Aviation Logistics and Planning experience with an Oil & Gas Operator or Service Company.
* Vantage System training to Company Admin
* High level of understanding on the financial implications of Aviation Logistics
* Experience of RLM, IM and WM module of SAP
* Vantage Admin Certification
* Safe Transport of Dangerous Goods by Sea and Air
* SAP Super User
* Offshore certification (OPITO BOSIET, MIST, Medical, etc) preferred but not essential

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/066003.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.