Logistics Coordinator

Job Title: Logistics Coordinator
Position Type: Resident-Based (Regional hubs: Long Beach, CA; Pasadena, TX; Gonzales, LA)
Reports To: NA TAR Execution Manager

Position SummaryThe Logistics Coordinator is responsible for coordinating and managing the transportation, distribution, and inventory control activities for the organization. This role involves overseeing the movement of goods, materials, and products from suppliers to customers, optimizing supply chain processes, and ensuring on-time delivery, cost efficiency, and customer satisfaction. The Logistics Coordinator collaborates with internal teams, external partners, and third-party logistics providers to streamline operations, resolve issues, and meet business objectives and performance targets.

Essential Functions

• Strong organizational, interpersonal, and planning skills.
• Ability to juggle multiple projects simultaneously.
• Requires working from heights, climbing fixed ladders, and stairs.
• Upholds quality standards and ensures compliance with organizational guidelines.

Qualifications

• Experience reading and understanding contracts and contractual requirements.
• Proficiency in business software, including Microsoft Excel, Word, PowerPoint, OneNote, and SAP.
• Familiarity with requisitioning and procurement processes.
• Excellent project management skills, with the ability to operate in fast-paced environments and adapt to changing priorities and deadlines.
• 5+ years of experience in industrial outages as a Logistics Coordinator/Planner.

Primary Job Responsibilities

• Lead assigned portions of outage scope through planning and execution.
• Provide daily schedule updates during outage execution.
• Manage logistics vendors, including HW/FW, laborers, sanitation, waste, and fuel.
• Train others on safe forklift operations, including rough terrain and telehandlers.
• Develop and manage outage plot plans and rental equipment lists.
• Coordinate drop-off and pick-up schedules for rental equipment.
• Collaborate with cross-functional teams to ensure service needs are met, including demand and supply planning, inventory management, and operations.
• Uphold and enforce high housekeeping standards in assigned areas and on job sites, conducting regular inspections.
• Build and maintain strong relationships with internal and external customers by responding to their needs and requirements.
• Perform additional duties as required.
• Complete close-out documentation as per organizational standards and procedures.

Performance Standards

• Willingness to work varied schedules and adhere to fatigue management guidelines. Travel may be required up to 25-45% based on projects.
• Ability to work independently and professionally with minimal supervision.
• Demonstrates a positive and constructive approach to problem-solving and conflict resolution.
• Accepts direction, feedback, and supervision professionally.
• Maintains composure in demanding situations and promotes a team-oriented philosophy.
• Completes assigned tasks efficiently and on time.

Required Abilities and Conduct

• Ability to obtain state-mandated certifications, TWIC, and other necessary qualifications.
• Prioritizes safety to protect self, others, and the environment.
• Maintains high ethical standards, especially regarding worker safety and regulatory compliance.
• Demonstrates supportive, cooperative behavior in team settings.

Additional Responsibilities

• Plan, organize, and schedule shipments across various transportation modes.
• Coordinate with suppliers, vendors, and freight forwarders to ensure timely delivery.
• Monitor inventory levels and analyze demand forecasts to maintain adequate supply chain visibility.
• Track shipment status and resolve discrepancies proactively.
• Maintain accurate records and ensure compliance with trade regulations and import/export laws.
• Evaluate logistics service providers and negotiate contracts and service agreements.
• Identify opportunities for process improvement and implement best practices.

Qualifications

• Bachelor’s degree in supply chain management, logistics, business administration, or a related field preferred.
• Additional certifications in transportation, warehousing, or inventory management are a plus.
• Strong knowledge of international trade, customs regulations, and import/export compliance.
• Excellent communication, negotiation, and problem-solving skills.
• Proficiency in logistics software and enterprise resource planning (ERP) systems.
• Results-oriented with a focus on operational excellence and customer satisfaction.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.