Administrative Coordinator (33529)

Orion Group Life Sciences are looking for an Administrative Coordinator on behalf of our Multinational Pharmaceutical/Biotechnology client located in Breda. Initial 12-month contract. This is a hybrid role, where you have to be at least 2-3 days in the office. This is a part-time position for 32 hours.

Main Responsibilities of the role

• Diary management and organization of activities/travel arrangements, including internal meetings.
• Financial administration ( purchase orders, invoices) and vendor management (translation company - courier service - printing service, ….).
• Coordination of translations, payments and Key Performance Indicators for translations, preparation of presentation for KPI meeting.
• Administrative support for site management staff (courier service - printing service, …).
• Management of distribution lists, SharePoint access.
• Assistance in on- and offboarding new staff members (IS, security appointments)Handles enquiries from internal stakeholders
• Handling of enquiries from internal stakeholders.
• Creating and filing of Confidential Disclosure Agreements.
• Handling of EC payments.

Requirements

• Experience in personal assistant/secretarial support roles to senior manager/department level.
• Excellent oral and written Dutch and English language skills.
• Excellent literacy and numeracy skills, with strong attention to detail.
• Competent in MS office tools : Word, Outlook, PowerPoint and Excel and preferably SharePoint.
• HBO level or higher.
• Willingness to be in the office at least 2-3 days a week or more often if needed.
• The work is hybrid , so candidate needs to live nearby.
• Planning and organization.
• Self-confident and assertive in working with senior management.
• Attention to detail
• Ability to maintain confidentiality.
• Proactive/solution orientated approach. Personal accountability to see matters through to completion.

If you would like to have a confidential conversation regarding this opportunity please reach out to Tim Browaeys, tim.browaeys@orioneng.com or contact Tim on 0044 7593448607
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Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.