Office Administrator / Receptionist (Job-Share)

Our client is currently recruiting for the position of Office Administrator / Receptionist, based in Aberdeen on a job share basis working 20 hours per week.

Responsibilities:
* Ensure efficient internal and external communications e.g. receiving incoming calls/mail and dispatching outgoing calls/mails.
* Provides general administration support including, but not limited to, out-going correspondence, emergency response rotas, distribution of documents (internal and external) and ensuring distribution lists and address directories are kept up-to-date.
* Make/assist in travel arrangements, (building) access, meeting room reservations, discipline activities and lunch orders.
* Prepare and organise activities, events and meetings; prepare and distribute meeting minutes as directed.
* File, process and maintain relevant (department, project) information on company's systems.
* Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalates matters arising from facilities to the right department.
* Assists with key document manual and electronic filing and liaison with Document Control.
* Administrative tasks associated with new staff and temporary personnel.

Experience & Qualifications:
* Demonstrable experience in a similar position.
* Experience in MS Office packages and applications.
* Strong organisational skills and attention to detail.
* Adaptable, flexible and able to work both individual and as part of a team.
* Excellent written and verbal communication and interpersonal skills.

Permanent position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/067163.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.