Project Coordinator

Project Coordinator II (non-IT)

2-year contract

Onsite to start, hybrid later based on performance
$27-$31/HR based on health benefits
North Chicago


Orion Group is hiring for a Project Coordinator responsible for all administrative functions for the Vice President of the Global Policy & U.S. Access Strategies (GPAAS) in the Government Affairs department for our pharmaceutical client in North Chicago.

The Project Coordinator will manage all calendars, schedule travel, process expense reports and meeting/event planning, create or modify business documents, handle telepresence setups, and liaise for remote access issues.

The Project Coordinator will also serve as project and personnel coordinator to ensure team deliverables are met on time and organized and the right content is prepared and expertise is collected and represented.

Project Coordinator Responsibilities:

• Provides general administrative support by effectively monitoring manager and team calendars, organizing travel, submitting expense reports and proactively solving calendar conflicts and making strategic recommendations on timing of meetings that allows for deadlines to be met and strategic conversations to happen in advance of meetings with senior leaders.
• Organizes and manages internal and external group workshops on issues; including scheduling, logistics (i.e., book conference room/venue and manage catering for events), travel, developing the templates, managing the deadlines in preparation for the event, and tracking deliverables and next steps of the work associated with the workshop.
• Interacts with high-level executives and their administrative assistants; manages confidential or business-sensitive information.
• Monitors and prioritizes administrative/HR deadlines, highlights actions, and routinely suggests a plan of action, ensuring deadlines are met.
• Manages agendas for team meetings, develops materials to support meeting productivity and ensures pull through of assigned tasks.
• Develop streamlined communication processes to ensure team receives information and guidance to meet appropriate project deadlines. Support manager and their team with tracking of projects and budgets.
• Work cross-functionally across multiple departments to ensure team IT and system needs and requirements are addressed.
• Works in partnership with administrative assistants in GA and other functions to collaboration and support to get things done.
• Tracks lobbying hours and develops a reliable system for ensuring paperwork submitted in a compliant and timely manner.
• Orders business supplies for the manger and develops a system to keep regular inventory of regularly used items.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
  

Project Coordinator Qualifications:
* A bachelor's degree or partially completed degree is preferred.
* Some leadership or supervisory experience desired.
* Experience working in a pharmaceutical company or CRO preferred, but not required.
* Must have Intermediate to advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio, or OrgPlus, and an understanding of business processes and requirements.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.