Job description

Executive Admin Assistant
North Chicago, IL
$31/HR

Key Responsibilities Include:

Provides general administrative support to Executive Leadership Team, EVPs, SVPs, Managers, Directors, and Heads.
Effectively monitors manager and team calendars, proactively solves conflicts and has independent judgment.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
Responsible for collaborating with the STAR Program Supervisor on training, development, and mentorship initiatives for Admin Assistants.
Operates with general instruction and some supervision
Safeguard’s Company confidential information

Leadership and Interpersonal Skills:

Fully understand assigned tasks and any associated expectations.
Ask for clarification as needed
Understand the deadlines and deliverables
Communicate any obstacles that prevent completion of any deadline
Provide status updates prior to any deadline
Be a good listener
Demonstrate strong Problem-Solving Skills
Be Accountable and Responsible for actions/mistakes
Challenges the team to always do better
Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required

Qualifications

High school diploma required. Some college preferred.
Experience working in pharmaceutical company or CRO strongly preferred.
3+ years previous admin experience supporting executives
Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
“Make it happen” spirit & attitude as well as persistence.

• Learns fast, grasps the "essence" and can change course quickly where needed

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.